Job interviews can be nerve-racking— and rescheduling them can be even more stressful. After all, you want to make a good first impression and prove that you’re a reliable person. There’s pressure to avoid sending the wrong message by backing out of one of your first commitments to the employer.
However, life is unpredictable, and there may be a time when you find yourself in a situation where you need to reach out and reschedule. The good thing is that hiring teams are human too! They understand that sometimes things happen.
But just like canceling an interview, it’s essential to handle the situation professionally and respectfully. In this article, we’ll guide you through the steps of how to reschedule an interview and maintain a great first impression.
How to reschedule an interview
Rescheduling an interview is as easy as these simple steps:
- Contact the interviewer promptly: Just as with canceling an interview, the key is to be prompt. As soon as you realize you need to reschedule, reach out to the interviewer or recruiter to inform them. The more notice you provide, the better, as it allows them to adjust their schedule accordingly.
- Apologize for the inconvenience: Acknowledge the inconvenience your rescheduling may cause and apologize sincerely.
- Clearly state the reason: Briefly explain the reason for your request to reschedule. Be honest and straightforward.
- Propose alternative dates and times: Offer a few alternative dates and times when you would be available for the rescheduled interview. This shows your commitment to the process and helps expedite the rescheduling.
- Express your appreciation: Expressing your gratitude for the opportunity to interview with the company. This shows professionalism and courtesy.
Think of this as an opportunity to show the employer your communication skills and organization. Be prompt in your responses and flexible when trying to find a new time.
RELATED: 7 Tips to Calm Your Nerves Before Your Interview
Rescheduling an email example email
Here’s an example email for rescheduling an interview:
Subject: Request to Reschedule Interview
Dear Laura,
I hope you’ve had a good week so far!
I need to reschedule, if possible, my interview scheduled on 10/30 at 2pm. My husband had to make a last-minute business trip this week and our kiddo is home sick this week. I sincerely apologize for any inconvenience this may cause and understand the time and effort that have already been invested in this process.
I would still love to be considered for the position and have provided some alternative dates.
- Thursday 11/2 after 12pm
- Monday 11/6 before 3pm
- Tuesday 11/7 anytime
Please let me know which option works best for you. I’m also happy to discuss other times if these don’t work.
Thank you for your understanding and flexibility in this matter. If there are any additional details or arrangements needed for the rescheduled interview, please feel free to let me know.
Warm regards,
Sage
This email covers the basics: apologizes, gives a reason, expresses appreciation, and proposes alternative dates and times.
READ MORE: 8 Things to Bring to an Interview
The bottom line
It’s easy to overthink your email to reschedule a job interview. But remember— needing to reschedule can happen to anyone, and how you handle it can leave a lasting impression. Demonstrating your commitment to the opportunity and respect for the interviewer’s time can go a long way in maintaining a positive professional reputation.